An Event Leader is responsible for the collection of any and all receipts for that event. If a receipt has not been collected, it will not be reimbursed.
It is strongly advised that any event leader instigate an effective receipt collection system that suits both them and the overall goal.
| It must be noted that Courses only require electronic receipts. Competitions on the other hand must have the physical receipts dropped off at HQ as soon as possible. (Competitions also make use of VAT so please ensure you capture it correctly on your submission. The table below is to assist where needed) |
Compiling Receipts
When submitting receipts to HQ, the Event Leader must ensure that they are compiled correctly. Namely:
- Open a fresh Word Document
- Copy/Screenshot the receipts to the Word doc
- Ensure that the receipts are under each persons name
- Save as a PDF and include in your Finance Submission
| Please note that any receipts/proof of payments (facility rental, printing, etc) from HQ must also be included in your final submission |
Below is an image of what we expect, as well as the actual PDF if you prefer to view.
Alternatively, you can download the above as a PDF
| Fuel is reviewed separately to Receipt Reimbursements – for more information see Fuel Tracking. |